Job Purpose

To assist with meeting coordination, statutory documentation, board communications and basic compliance requirements, particularly in relation to Bursa Malaysia Listing Requirements.

Key Responsibilities

• Assist in the preparation, compilation and circulation of Board and Board Committee meeting papers.
• Take accurate minutes of meeting and ensure timely follow-up on action items.
• Coordinate and liaise with Board of Directors and relevant stakeholders on schedules, documents and meeting logistics.
• Maintain and update statutory records, registers and ensure proper filing of corporate documents.
• Support in drafting resolutions, announcements and other Bursa related documentation.
• Assist with Annual General Meetings (AGM), Extraordinary General Meetings (EGM) and other corporate exercise.
• Liaise with external company secretary, auditors and regulators when required.
• Provide general administration support to the CFO and corporate team, including scheduling, correspondence, scanning and filing.
• Handle sensitive and confidential information with discretion.

Requirements

Qualification & Experience

• Diploma/Degree in Business Administration, Corporate Governance, Secretarial Studies or related fields.
• Minimum 2-4 years of relevant working experience, preferably in a listed company environment of corporate secretarial firm.

Knowledge and Skills

• Basic understanding of Bursa Malaysia Listing Requirements and Companies Act 2016 is an advantage.
• Strong verbal and written communication skills in English and Bahasa Malaysia.
• Well organized, reliable and able to work independently under minimal supervision.
• High level of integrity and professionalism in dealing with confidential matters.
• Proficient in Microsoft Office Suite ( Word, Excel, PowerPoint).

Preferred traits

• Meticulous and detail oriented.
• Able to multitask and meet deadlines.
• Comfortable working with senior management and Board level communication.