Job Purpose

Focusing on supporting procurement activities, managing contracts, ensuring compliance and maintaining efficient administrative process.

Key Responsibilities

• Assist in the preparation, review and management of contracts.
• Maintain an up to date contract database and ensure all contracts are properly achieved and accessible.
• Support contract negotiation process by preparing necessary documents and correspondence.
• Assist in the creation and management of purchase orders, purchase requisitions and vendor evaluations.
• Communicate with supplier and vendors to obtain quotes, track order status and resolve any issues or discrepancies.
• Ensure contract and procurement documentation and procedure is accurately maintained and easily retrievable and updated in compliance with ISO procedures.
• Organize and file procurement and contract related documents, including contracts, quotations, purchase orders and invoices.
• Prepare and maintain procurement and contract performance reports for internal stakeholders.
• Assist with tracking contract milestones, renewal dates and performance metrics.
• Liaise with suppliers and contractors to facilitate procurement activities and ensure timely delivery of good and services.
• Assist in coordination of contract deliverables and timeliness, ensuring adherence to agreed terms.
• Maintain a detailed log of ongoing and completed procurement activities and contracts.
• Assist with administrative duties such as scheduling meetings, managing calendars and preparing presentations.
• Carry out any other assignment as assigned by management or superior from time to time.

Requirements

Qualification and Experiences

• Diploma in Administration or equivalent.
• At least 1-3 years experiences inclusive 1 year in administration role.

Knowledge and Skills Required

• Knowledge in computer literate.
• Excellent communication and interpersonal skill.
• Able to interact well with personnel at all levels.
• Possess strong sense of responsibility, initiative and commitment towards completing assignments efficiently.